A4 Printers: the Full Guide

Companies that are looking to review colour printers for their office will quickly find that their biggest need will be to handle A4 sized documentation. At 210 by 297 millimetres, the A4 format is the most prevalent paper size for business printers and photocopiers. This paper size is used in a variety of contexts, from printing legal contracts, to operational reporting, accounting, promotional materials, and invoicing.

It is important to consider how an A4 printer will contribute to your business; understanding what determines a printer’s operational capacity will help you choose the right printer for your organisation. There are essentially four qualities that will help you determine which printer will be best matched with your needs:

Typically, there are a few payment options when investing in an A4 printer for your office. Printer lease and hire is a popular option if buying outright is not a feasible solution.

If you want to get some more specific information about A4 printer, fill in the request form at the right side of your page and our qualified sales team will provide you with quotes from up to four suppliers. These services are free of charge and without any further obligations.

There are various types of A4 printers that are used by a wide range of businesses in the UK. They vary in the scale and scope of printing capabilities and, depending on your particular needs, they can differ in acquisition and running costs.

The best printer for your organisation will depend on your current and future printing needs. To maximise the impact of your printing investment, you should understand these needs, the difference between the most common printer types and how they can affect your business operations.

There are essentially two main types of business A4 printers: multifunctional (also known as all-in-one printers) and specialised, single-function printers. If there is space in your office for a large printer and you have a diverse set of printing needs then a multifunction printer is the solution for you. Multifunction printers can handle a series of tasks in addition to printing, such as copying, scanning, faxing, and e-mailing.

If however, if space is in limited supply and you only have a couple of specific printing needs then investing in several specialised, single-function A4 printers will be an ideal solution for you. There are specialised printers that have specific functions, such as printing detailed A4 photographs, high quality A4 colour documents or more basic black and white printers. Single-function printers are generally chosen for their printout quality, speed, and, relative cost.

Aside from its functionality, a business printer will likely fall under one of two categories of printers that are employed by businesses throughout the UK: inkjet printers and laser printers. The difference between these two printer classes is essentially the technologies they employ.

The essential difference between A4 inkjet and A4 laser printers is the purpose, quality, speed and cost. Inkjet printers are usually chosen for their ability to print high quality colour images and their low initial cost. However, they tend to be slow and have higher operational costs than their laser counterparts.

Laser printers are fast, have low running costs, and are excellent at printing high volumes of text based documentation. They are, however, expensive and usually print adequate results when compared to the quality produced by inkjet printers. This high initial cost is eventually overcome by low long term costs as laser printers have a high toner yield.

Finally, there are several added features to consider when investing in an A4 office printer. While they might not be critical for the printer to function, they may be able to support the usability, efficiency and the overall quality of your printer and the documentation it produces:

Communicating your ideas, solutions, and reports should always be done in a professional manner. One way to ensure that your printing results reflect positively on your company’s brand is to use high quality printing paper that produces the strongest impression and highlights the value of what you want to convey.

Even the best printers will only print adequate results on cheap printing paper. Businesses that are looking to impress clients and maximise the impact of their brand when sharing documents should spend time considering which paper they use to print. Moreover, cheaper paper will have a higher likelihood of causing paper jams, which can damage printers.

There are a wide array of A4 paper types and each have a multitude of properties that can impact the quality of a printed document. Paper qualities will differ in terms of their:

There are paper stocks and types that are specific for printing photographs, promotional materials, legal documents and financial reports, etc. Some of the most common A4 paper types that is used by businesses in the UK include:

The best A4 paper for your printer can be acquired directly from the supplier of your printer as they will be familiar with which paper is best suited for your printer and printing needs. Getting the most out of your printer goes beyond choosing the best printer. Choosing the right paper can make a significant impact on the reception that your documentation receives.

Most businesses need to buy a printer for their office, enabling them to handle a variety of documentation needs and communicate their ideas. Faced with choosing between a variety of printers and printer suppliers, companies will typically choose a multi or single-function printer that employs either inkjet or laser technologies.

There are various costs that businesses will face when investing in a printer: the initial investment, the total acquisition cost (which includes researching, delivery, and the installation of the printer), and the operational costs (maintenance, paper, and the toner or ink).

Inkjet printers will typically have a lower initial cost while having higher long term running costs: the ink used in inkjet printers is expensive and they are more susceptible to breaking than laser printers. The most economical long term printing solution is typically an A4 laser printer.

This is due to the fact that they are the most cost effective printers in the long term, due to having a higher toner yield and a lower risk of malfunction, when compared to their best inkjet printer counterparts. However, laser printers cannot print images in as good a quality as inkjet printers.

Companies that are unsure about their printing needs and are looking to test a printer, should consider the leasing and renting options that are provided by most business printer suppliers. Leasing or renting an A4 printer will provide certain benefits, such as: trying a printer without having to worry about the opportunity cost, fully integrated servicing and a low cost of upgrading to a newer model.

However, leasing or renting solutions may end up being more expensive in the long term and companies that know what they need should invest in their own A4 printer.

Having a clear understanding of your needs is paramount in ensuring that you get the most out of your printing investment. While an A4 printer is ideal for the majority of organisations, there are entities that will inevitably have additional printing needs that cannot be met by an A4 printer.

Businesses that need to print large blueprints, promotional booklets, or large photographs should invest in a specialised A3 printer. Businesses looking to print banners, wallpaper, and trade show graphics should instead consider a wide-format printer. Organisations that need to print labels, packaging, and functional electronics should look at industrial printers.

Sometimes the preference of printer may come down to a particular brand. While there are several brands that produce a series of products that are inherently similar, each brand may differ slightly in how they produce their products and the service they provide. There are a variety of staple printer brands that thousands of UK businesses trust with their documentation solutions. The top five printer brands in the UK include:

The best printer for your organisation is ultimately the printer that can best match your operational and financial needs while reliably producing high quality results. Whether you need an inkjet, laser, single, or multi-function A4 printer, there are suppliers that can provide you with the exact office printer you need.

Maintaining a high level of printing quality and reliability can be best achieved through proactively maintenance and proper usage. When investing in a new office printer, inquire about the possible servicing programmes and your supplier will assist you with finding a servicing option that works with your time frame and budget.

Complete the quote request form today and we will connect you with qualified suppliers of A4 office printers. Requesting a quote is free and our experienced customer service agents can assist you with finding the best solution that works for your business.